We Expect Excellence
Business Department FAQ
1. What is the procedure for checking out store credit cards?
The procedure for checking out store credit cards is to bring the purchase order to the District Office between the hours of 8am - 4pm. Stores currently requiring a credit card for open purchase orders are: Costco, Office Max, Office Depot, Staples, Save Mart, Home Depot, Best Buy & CVS Pharmacy. We request that the card be used within a 48 hour period and returned to the District Office. Receipts need to be turned in immediately to your site secretary. Store credit cards will only be given out to the person listed on the purchase order as the authorized signer.
2. How do I request a reimbursement?
Reimbursement requests for more than $20.00 must go thru the requisition process. All receipts proving expenditure should be taped to an 8.5x11 piece of paper and attached to the requisition in triplicate (ie: original and two copies). On the requisition, be sure to check the Warrant Requested box. The County Office also requires that all reimbursements are addressed to a home address and not your school site's address.
Check with your site principals or directors for their approval before expenditure is made.
3. I received a shipment ordered from a purchase order, what do I do with the packing list?
ALL packing lists are to be returned to the District Office for any items that were purchased on a District purchase order. Please be sure to turn your packing lists into your site secretary to be forwarded to the District.